Privacy Policy for SessionNote

Last updated: March 4, 2026

SessionNote ("the Application", "we", "our", or "us") respects your privacy and is committed to protecting the information of our users. This Privacy Policy explains how we collect, use, and safeguard information when you use the SessionNote mobile application.

By using the application, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Account Information

We may collect information necessary to create and manage user accounts, including:

• Email address
• User identifiers
• Authentication credentials

User-Provided Content

SessionNote allows professionals to record session notes through text or voice dictation. Information entered by users may include:

• Clinical session notes
• Session summaries
• Therapeutic observations
• Voice recordings and transcriptions

Users are responsible for ensuring that they comply with applicable regulations regarding patient data and personal information.

Technical Information

We may automatically collect technical information such as:

• IP address
• Device type
• Operating system
• Application usage data
• Error logs and diagnostic information

2. How We Use Information

The information collected may be used to:

• Provide and operate the application
• Process and structure clinical notes
• Improve the performance and functionality of the service
• Maintain security and prevent misuse
• Diagnose technical issues
• Comply with legal obligations

3. Artificial Intelligence Processing

SessionNote may use automated language processing and artificial intelligence tools to assist with:

• Voice transcription
• Structuring session notes
• Generating summaries

To perform these functions, user-provided content may be processed by third-party AI service providers.

4. Information Sharing

We do not sell or rent personal information.

Information may be shared only in the following circumstances:

• With service providers who help operate the platform (such as cloud infrastructure providers)
• When required by law or legal processes
• To protect the security, rights, or safety of the application and its users

5. Data Storage and Security

We implement reasonable safeguards to protect information against unauthorized access, disclosure, or alteration. Security measures include:

• Encrypted communication using HTTPS
• Access controls on infrastructure
• Monitoring and logging systems
• Secure cloud storage

However, no method of electronic storage or transmission over the Internet is completely secure.

6. Data Retention

Information is retained for as long as necessary to provide the service, comply with legal obligations, resolve disputes, and enforce agreements.

7. Children's Privacy

The application is not intended for children under the age of 13. We do not knowingly collect personal information from children. If we become aware that such data has been collected, we will take steps to delete it.

8. User Rights

Depending on applicable laws, users may have rights related to their personal data, including:

• Request access to their information
• Request corrections
• Request deletion of their data
• Withdraw consent for certain processing activities

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last updated" date.

10. Contact

If you have any questions about this Privacy Policy, you may contact us at:

Email: profentis.software@gmail.com